Fill out the information on each page to submit your proxy and/or RSVP for this year's annual meeting.

Thursday, March 29, 2018 at 6:30pm - Main Event in Plano


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Annual Meeting Form

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We're glad to hear that you plan on coming!

Please complete the proxy form below and the RSVP on the next page. It is important that you send this as soon as possible so that we can meet quorum (40% of homeowners). If we fail to meet quorum, then all of the money spent on this meeting will have been wasted and we'll be required to have another meeting. This is expensive and will result in your annual dues going up to cover these costs. Help us keep your dues as low as possible and take care of this while it's on your mind.

Since you will not be attending our Annual Meeting, you will need to send your proxy vote to the HOA by March 19th. It is important that you send this as soon as possible so that we can meet quorum (40% of homeowners). If we fail to meet quorum, then all of the money spent on this meeting will have been wasted and we'll be required to have another meeting. This is expensive and will result in your annual dues going up to cover these costs. Help us keep your dues as low as possible and take care of this while it's on your mind.

Official Call and Proxy

For the 2018 Annual meeting to be held Thursday, March 29, 2018 at 6:30 PM at Main Event in Plano, TX

  • Call to order 6:45 PM
  • Verify Quorum
  • Roll Call and Certifying Proxies
  • Proof of notice of meeting or waiver of notice
  • Reading and disposal of unapproved minutes
  • Officers and Committee Reports
  • Discussion of Amendments to Governing Documents
  • Vote on Amendments to Governing Documents
  • Nomination of candidates
  • Candidate introductions
  • Voting for candidates (election)
  • New business
  • Adjournment
What is quorum?

Quorum (40% of the homeowners or approximately 122 homeowners) is necessary to conduct any HOA business, such as election of board members. Quorum can be achieved with a combination of proxies and persons present at the meeting. If quorum is not met, then a new meeting will need to be called and notice will be mailed again to every homeowner. This is expensive! We have to spend YOUR money on this!


What is a Proxy?

A proxy is a person appointed to represent another. Using proxies may satisfy the requirement to establish a quorum in a meeting and/or permit one person to represent another on all voting matters concerning the homeowners association. A vote by proxy holder is just as effective as the owner of record. The proxy holder holds the power to decide the outcome of the proxy vote unless given specific written direction on the proxy itself. There are two types of Proxies – General and Limited. The determination of whether to grant a general or limited proxy is totally within the discretion of the giver. Proxy giver holds the right to terminate the proxy at any time. The proxy holder may not give or delegate a proxy to another director or person.

General Proxy
The proxy agent may vote on behalf of the owner without restriction.
Limited Proxy
Restricts how the proxy agent may vote, is limited to a specific event, a specific issue or directs how the agent must vote. If the proxy fails to follow the giver’s directions, the giver can challenge the vote.


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General Proxy

I authorize the person(s) named below to hold my Proxy for a period no greater than 12 months. My appointed Proxy is authorized to cast my vote on any and all matters that may come before the Villages at Maxwell Creek HOA, unless limited to a specific even or issue stated below. I understand that I may at anytime terminate this Proxy.

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Limited Proxy

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